Last Updated: 20 March 2026
A1 Dental Surgery is committed to protecting your privacy and personal data. This privacy policy explains how we collect, use, store, and protect your information in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.
Practice Details:
A1 Dental Surgery
52 London Road
Canterbury
Kent CT2 8LF
Phone: 01227 765 851
Email: a1teeth52@yahoo.com
Dr Somitra Banvir is the data controller responsible for your personal information.
We collect and process the following information about you:
Personal identification information:
Medical and dental information:
Financial information:
Technical information:
We process your personal data under the following legal grounds:
To provide dental treatment and services you’ve requested, including:
To comply with legal requirements, including:
To protect your life or physical safety in emergency situations.
For our legitimate business purposes, including:
Where we have your explicit consent for specific purposes, such as:
We may share your personal information with:
Healthcare professionals involved in your care:
Regulatory and legal bodies:
Service providers supporting our practice:
Other parties with your consent:
We ensure all third parties respect the security of your data and treat it in accordance with data protection laws. We only allow them to process your data for specified purposes and in accordance with our instructions.
We retain your personal data for the following periods:
Adult patient records: Minimum 11 years from last treatment date (GDC requirement)
Child patient records: Until the patient’s 25th birthday or 11 years from last treatment, whichever is longer (GDC requirement)
X-rays and diagnostic images: Minimum 11 years (adults) or until age 25 (children)
Financial records: 7 years (HMRC requirement)
Consent forms: Permanently as part of clinical records
Employment records: 7 years after employment ends
CCTV footage: 30 days unless required for legal proceedings
After these periods, we securely destroy records in accordance with data protection requirements.
We may retain certain information longer if legally required (for example, in cases of ongoing litigation or regulatory investigation).
Under data protection law, you have the following rights:
You can request copies of your personal data. We’ll provide this within one month. The first copy is free; we may charge a reasonable fee for additional copies.
You can ask us to correct inaccurate or incomplete personal data. We’ll update our records promptly.
You can request deletion of your personal data in certain circumstances. However, we may be legally required to retain clinical records (GDC regulations require minimum retention periods), so this right has limitations in healthcare.
You can request we limit how we use your data in certain situations, such as while we verify accuracy of data you’ve disputed.
You can request we transfer certain data to you or another organization in a commonly used electronic format.
You can object to processing based on legitimate interests or for direct marketing purposes. We’ll stop processing unless we have compelling legitimate grounds to continue.
You have rights regarding automated decision-making and profiling. We don’t use automated decision-making for treatment decisions.
Where we process data based on your consent, you can withdraw that consent anytime. This doesn’t affect the lawfulness of processing before withdrawal.
To exercise any of these rights, contact us:
Email: a1teeth52@yahoo.com
Phone: 01227 765 851
Post: Data Protection, A1 Dental Surgery, 52 London Road, Canterbury, Kent CT2 8LF
We’ll respond within one month of receiving your request.
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction.
Security measures include:
Access controls:
Only authorized staff members can access patient records, and only for legitimate purposes related to patient care or legal requirements. All staff sign confidentiality agreements.
Data breaches:
If we discover a data breach likely to result in high risk to your rights and freedoms, we’ll notify you and the Information Commissioner’s Office (ICO) within 72 hours.
We don’t routinely transfer your personal data outside the United Kingdom. If we need to transfer data internationally (for example, if you move abroad and request records transfer), we’ll ensure appropriate safeguards are in place to protect your information in accordance with GDPR requirements.
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We treat children’s data with extra care. For children under 16, we seek consent from parents or guardians for processing personal data, except where treatment is necessary for the child’s health.
Children’s dental records are retained until their 25th birthday or 11 years from last treatment, whichever is longer, as required by GDC regulations.
Parents and guardians can exercise data protection rights on behalf of children under their care.
We review this privacy policy regularly and may update it to reflect changes in our practices or legal requirements. We’ll post any changes on this page and update the “Last Updated” date.
For significant changes affecting how we use your personal data, we’ll notify you by email or prominent notice on our website.
If you’re unhappy with how we’ve handled your personal data, please contact us first:
Data Protection Enquiries:
Email: a1teeth52@yahoo.com
Phone: 01227 765 851
Post: Data Protection, A1 Dental Surgery, 52 London Road, Canterbury, Kent CT2 8LF
We’ll investigate and respond to your complaint.
If you remain unsatisfied, you can complain to the supervisory authority:
Information Commissioner’s Office (ICO)
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Phone: 0303 123 1113
Website: www.ico.org.uk
If you have questions about this privacy policy or how we handle your personal data:
Email: a1teeth52@yahoo.com
Phone: 01227 765 851
Post: Data Protection, A1 Dental Surgery, 52 London Road, Canterbury, Kent CT2 8LF
